Video Overview
Meetical AI is like an AI Assistant that helps you capture and document meetings automatically by turning meeting conversations into structured notes directly in Confluence.
It's the best AI meeting notetaker integration for Confluence and Jira!
Meetical AI includes:
- A Bot / Virtual Meeting Participant that can join any meeting (Teams, Google Meet, Zoom, Webex, and more...)
- An AI Layer that transcribes audio/video data and populates Confluence pages with summaries, decisions, @assigned action items, ready for your to review and publishing.
Here is how it works:
After joining a meeting as virtual participant, Meetical AI transcribes the discussion and uses AI to generate a clear summary of what was discussed. It can identify key decisions, extract action items, and assign them to the right people based on the meeting context. This helps reduce manual note-taking, improves documentation quality, and makes it easier for teams to keep track of responsibilities and follow-up tasks.
Because the notes are added directly to your connected Confluence page, meeting outcomes are documented in one central place where they can be reviewed, edited, and shared with the team. This makes Meetical AI especially useful for keeping meeting documentation consistent, actionable, and easy to access later.
Step 1 - Open Meetical Calendar
To start using Meetical AI, open the Meetical Calendar app in Confluence.
In Atlassian Confluence:
- In the left-hand navigation, select Apps.
- Click Meetical Calendar.
if you haven't installed Meetical yet, follow this link: install Meetical
Step 2 - Select Meeting
Once you are in the app, you will see your calendar with all meetings and entries from your connected calendar, such as Microsoft 365 or Google Calendar.
Click on the meeting where you want to use Meetical AI.
Step 3 - Open AI Meeting Notes Dialoge
Select AI Meeting Notes.
Note: If no page is already connected to the calendar entry, you can create one either from the popup window or later in the AI Meeting Notes window that appears after clicking AI Meeting Notes.
Step 4 - Attend Meeting and Invite Bot
In the AI Meeting Notes window, you can complete the following steps:
1. Invite the bot as a participant
If a conference link is included in your calendar entry, Meetical AI detects it automatically and adds it for you.
Once the meeting has started, click Invite Bot Now to invite the bot to your Zoom, Teams, Google Meet, or other online meeting.
The bot then joins the meeting, listens to your team’s discussion, and transcribes the entire meeting in whatever language is spoken.
2. Generate Notes and Actions:
When the meeting ends, the bot leaves automatically. You can also kick-out the bot any time during the meeting to start processing the transcript.
After the bot left you can:
- Select your preferred template. (We also call these "Promtplets" as they are a mix of AI instructions and a template)
- (Optional) Choose an output language.
- Click Preview AI Notes.
With multi-language support and customizable promptlets, we strive to be the best AI meeting assistant that seamlessly integrates with Confluence and Jira!
After a couple of seconds, Meetical AI will create a full page preview based on the meeting transcript.
After the preview has been generated, you can still change the language or template and regenerate the notes if needed.
Once completed, you will see the preview.
Step 5 - Update Confluence Page:
If the preview looks good, click Add Notes to Page Draft (1) to add the notes to the connected Confluence page.
You can then open the draft page (2) once the process is complete.
If you want more detailed documentation, select Include the full transcript on a child page (3). This will add the full transcript to Confluence, which can also be used later to ask Rovo specific questions about the meeting. This can also help greatly to create resulting users stories in Jira by highlighting text and selecting "Create Jira Issue".
After that, you can edit the Confluence page as needed and make any changes you like.
As you can see in the example screenshot, the generated Confluence page now includes:
- a meeting summary (concise and result-driven)
- the topics covered (including colored labels for 'action assigned' or 'blockers' identified)
- decisions that were made
- and most importantly action items directly @assigned to participants with determined due dates.
Additionally, with the template we used in this example, Meetical AI provides meeting feedback through the Meetical Coach section, highlighting facilitation insights and suggestions to improve future meetings. Think of it like a Scrum Master writing this section of your meeting!
An this is only the start! Our meta is to create the best ai meeting assistants that integrate with Confluence and Jira in 2026.
Join Meetical AI Early Access today, let Meetical AI save you 30mins per meeting while driving momentum and accountablity (as early adopers report!) and help us shape the future of meeting productivity!
