Say hello to your new AI Meeting Assistant!

Over the last years I've certainly been following the AI Bots in the AI Meeting Notes space. I tried many of them, but never was really excited. But that changed since we launched our own offering!

Even without the new AI feature Meetical is still the most seamless Confluence Meeting Notes solution on the market. While other tools integrate, we synthesise! And now we'll ship an addition which elevates Meetical to your AI tool for meeting notes.

AI needs good context

The problem with most other Meeting Bots I tried: Lack of context! They did get most of the names wrong, misspell project names and even fail at obvious knowledge like my company name (Hello Medical!?).

Most bots do not know about what in past meetings were discussed. They did not understand common abbreviations we use in our company and project names.

I knew we need to come up with something extraordinary to win against these hyper-funded competitors!

The Meetical AI Assistant.

Meetical with it's new Meetical AI Assistant is the best solution available today if you are on the Atlassian Stack.

And yes, I'd say much better than Loom in many aspects (I’ll come back to this in a subsequent section).

And the best: We want to continue to be the most seamless integration and therefore allow you to easily l import AI notes from Loom, Teams, Zoom, and Meet!
But the lack of APIs on their side eventually forces us to deliver a full end-to-end meeting solution, including our new Bot that can join any meeting and you don't have to worry about recording, permissions for the transcript. It works with external and internal meetings and is fully cross-platform by supporting Zoom, Teams, Meet (and WebEx!).

In the Beta the Bot is deployed from the US-West Datacenter. We'll share more information and available options with you during our onboarding call.

Once we go live in Q1 2026 we'll support three US data centers (East, Central, West), one data center in Europe and one data center in Japan.
Our design goal is that no meeting data is stored outside from Confluence.

I'm super excited, you can join the private Beta from today by reaching out to us.

Let's dive into how the Beta looks like right now.  

The Feature is currenlty only activated in the internal Calendar. We plan add it to the Google Calendar Extension and to Outlook/Teams Calendar in the future.

Once activated, the feature is reachable from Confluence -> Apps -> Meetical Calendar.

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Click on "AI Meeting Notes" to open up the AI Assistant.

From here, you have different options:‍

1) Send Meeting Bot Now

Right when the meeting starts - or immediately after you asked all attendees if everyone is fine with transcribing the meeting - click "Send Meeting Bot Now" to send the bot.
The Bot will join immediately or enter the Waiting Room of the Meeting.

2) Preview AI Extract

With this feature you can actually preview the AI Meeting notes extracted from the transcript.
Note that you cannot currently edit the notes in this step. Instead, go ahead and send the notes to the Draft page to review them and publish the result.

3) Send Meeting Notes to Draft Page

Click the button to "Send Notes to Draft Page".

This will add the Notes to the current draft page. Note that the existing page content will be deleted. Instead the notes will be added to the bottom of the page.

4) Open Draft Page

For your convenience, you can open, edit and review the draft version of your page from the link.

The Meetical Default Prompt and Template

The notes generated are base on something we call "Promptlet" (a Mix between a Template, and a Prompt to the AI Assistant). Our standard Promptlet includes:

a) A short executive summary of the meeting. Concise, but still expressive.
b) A list of Agenda topics covered, and a reference if the result is either an action item or a decision.
c) A list of decisions taken during the meeting.
d) The list of action items with due dates and assigned to the person in charge.
e) In addition, we also add the full transcript so you can post-process it with Rovo or other AI tools.

Do you want a different format for your notes? Meetical currently only supports one default Promptlet, but we can't wait for your feedback to add more.

We believe that having a single, integrated space for knowledge and collaboration is more valuable than ever. And meetings should be a continuous source of alignment, clarity and shared knowledge! With Meetical's AI assistant, you and your team can focus on what truly matters, while staying aligned and productive through meetings that count!

We're excited and curious to get your feedback on this!

Meetical AI vs Loom

Loom is a great product but it's strength is recording async short videos. Meetical is already the leading the meeting management solution when it comes to organising notes. From my tests the action item quality is the same, but the summary and customization options are currently very basic for Loom.

Better organized notes

Loom: One fixed location/space. Meetical: Agenda & notes created in the space where it belongs.

Support for Templates

Loom: One basic template
Meetical: 10+ built in templates, global and space templates for company-specific customisation and many macros to show calendar data related to the meeting

Recurring meetings

Loom: Structured with sub-pages (very basic), page created only after meeting, action item report only on the parent page
Meetical: Flexibility between Single Page and Multi Page (many macros), page/agenda created before the meeting, action item reports on every page

Notes quality

Hard to assess, and subjective, but here's how we believe to win: From my tests, Meetical wins through better context and since I'm personally shaping the Prompt to genereate the notes, I'm obviously more flexilble and can tailor the results to our company needs. We're looking forward to add these Promplet capabilites for everyone!

Meetical AI vs Other Bots

Some stand-alone meeting bots exist but didn’t match my expectations as Jira/Confluence user. Here’s why they didn’t stick with me::

• The summary generated was many times too broad and not very helpful at all. → Meetical wins with great context knowledge.
• The actions extracted were most of the time better, but still not very precise, and not assigned to a Jira/Confluence user. → Meetical can assign action items and also add the correct due date. The tasks created can be tracked with standard reports in Jira/Confluence!
• The notes were not organised well enough. I'm used to a parent page per series and naming conventions with my own folder structure. → Meetical offers great and automated agenda/meeting notes structure by default.
• The results were sometimes sent out to participants without review, and spammed them with inaccurate, even misleading information. → Meetical keeps the human in the loop to review and click "publish".
• The bots kept joining calls even if I cancelled or missed (happens) the meeting – This gives external participants a bad first impression ("Is this person just sending his bot over!?""). → Currently the Meetical bot only joins on-demand (but auto-join might be added)
• Missing review options before publishing. → Meetical creates drafts and allows easy review.
• No options to bring over the raw transcripts and post-process them myself with tools like Atlassian Rovo.

Meetical is much better than this!

The best way i to rry it today yourself! It's totally FREE until January 31, 2026 – we only ask you for regular feedback to shape the product.

Join the Beta

Want to join the Beta? Send us your request or schedule a quick onboarding to join the Beta.

Otherwise, we'll send you an invite to the public beta as soon as we proceed.

Thank you and have a productive day!
Lukas Gotter

Product Manager & CEO @ Meetical.io

P.S.: Sign up for a Free Meetical account today if you haven't got one to stay in the loop.

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Last updated Nov. 26, 2025 (Added Meetical vs Other Solution section, corrected typos)